FFF Presenter Contract

Here is a sample of the contract our Presenters are required to agree to and sign to teach at the Flea


Presenter name:  __(presenter scene name filled in here)__ hereby agrees to abide by the following contractual rules and/or regulations.

Class(es) agreed to be taught by the Presenter:

  1. _____Approved class name_____
  2. _____Approved class name_____
  3. _____Approved class name_____

Classes will be scheduled in early October.

To be filled in by Presenter:

  1. Please let us know here of any needs you have for these classes (needs not listed will not be provided by NELA or the FFF):
    • _____________________________________
    • _____________________________________
    • _____________________________________
      *A note on class equipment and supplies: Please think ahead for everything you need for your class to run smoothly. We build our schedule based on class equipment needs including massage tables, rigs, projectors, spanking benches, etc. If you don’t ask for what you need, we cannot guarantee that you’ll get it. Please also note that equipment such as projectors, massage tables, spanking benches, and other large furniture should only be requested if it is needed. You will be charged a fee if you request a projector and do not end up using it. Flip charts and markers will be available in all classrooms; if you prefer a white board and markers, please let us know. If you need any other supplies – condoms, lube, post-it notes, etc – please also provide this information at this time. If you are bringing supplies that you would like reimbursement for, please note this requires prior-approval. Bringing your own props or equipment? Great! All props should be approved by Programming, regardless of whether we provide them or not.
  2. If you have any time constraints (early morning, late night, needing to be in a class your partner is presenting -and their name, etc) please list those here so that we can try to schedule around these as much as is humanly possible.
    • _____________________________________
    • _____________________________________
    • _____________________________________
  3. Would you like to request valet parking?
    • Yes
    • No
  4. Please let us know if you have any preferences or requirements about your hotel room (queen, king, double, accessible, etc).
    • _____________________________________
    • _____________________________________
    • _____________________________________
    • Would you like to share a room or pay for your other night(s)?
      • Share a room
      • Pay for the other night(s)
    • If you selected share a room, do you have thoughts on who with?
      • Yes! I do! List here: __________________________________________________
      • No, I don’t care!
      • No, I need to think about it more… (Your Liaison will follow up with you soon!)
Proposals Accepted: (# of classes/socials/events/lounges)
Hotel Compensation: (Hotel name, # nights, requests)
Travel, Airfare, Ground Transport: (If applicable)
Honorarium: (If applicable)
Admission: (If applicable)

*Notes about Hotels

Hotel room allotment is determined by the number of proposals accepted from each Presenter:

  • 1 class = ½ of a night, free, in one of the NELA hotels
  • 2 classes = 1 night, free, in one of the NELA hotels
  • 3 classes = 1 ½ nights, free, in one of the NELA hotels
  • 4 classes = 2 nights, free, in one of the NELA hotels
  • More than 4 classes is determined on a presenter-by-presenter basis.
  • Presenters who are a part of the Diversity and Inclusion (D&I) Fellowship are required to share a room with another D&I Fellow in exchange for their class.

Which hotel a Presenter is roomed at is determined by their accessibility needs, the number of years they’ve been with us, as well as other criteria on a case-by-case basis.

Presenters that are being offered 1 night in a hotel will be asked to either pay for the 2nd night (we are required to reserve a 2 night minimum), or share their room with another presenter

  • If you opt to share, please let us know which Presenter you would like to share with.
  • If you opt to pay the 2nd night, payment is due via cash or check made payable to NELA upon registration at PHQ.
  • Presenters that do not fulfill their obligation for payment will not be accepted to future events.

Crowne Plaza (CP) is the host hotel:  We have a very limited number of rooms for guests – lots of convention space though!

Holiday Inn Express (HIE) is one of our overflow hotels: They offer a free 24 hour shuttle to and from the host hotel. Breakfast at the HIE is free. Please be aware that the shuttle is not ADA/wheelchair accessible.

Hilton Garden Inn (HGI) is another one of our overflow hotels: They offer a free 24 hour shuttle to and from the host hotel. Breakfast at this hotel is not included in hotel costs. Please be aware that the shuttle is not ADA/wheelchair accessible.

Presenters who are not staying in the Crowne Plaza will be able to leave their belongings in Programming Headquarters (PHQ) at the discretion of the PHQ staff.

Presenter Policies

Rules

Rules for Presenters are requirements for the duration of your time at the Winter Flea and are non-negotiable.

  1. As a presenter, you may NOT sell any books, swag, personal training, or otherwise at the Fetish Fair Fleamarket® 54 unless you are a FFF#54 NELA-approved vendor.
    • Please contact your Presenter Liaison if you need help determining if you are a FFF #54 NELA-approved vendor.
    • All approved sales/vending of items or services must happen in NELA-approved areas of the hotel.
    • Please understand the vending rule is in place due to the sales tax laws in Rhode Island.
  2. Any and all advertisements for non-NELA sponsored events, parties, swag, pizza delivery, toys, etc. require approval by FFF Con-Chair and payment to NELA.
    • If you are interested in sponsoring a part of the Fetish Fair Fleamarket FFF #54 or advertising during the event, please contact the NELA Board of Directors at Board@nelaonline.org. We would love to have you!
    • Presenters who do not adhere to rules 1 and 2 will be subject to removal (as well as the removal of all advertising and/or product) from the Fetish Fair Fleamarket ® FFF#54 without refund
  3. Handouts, class activities such as nudity/sexual contact, screaming, or allergens such as latex, and/or demos on audience members, must be approved by the Programming Team via email by January 15, 2020. We want you to get your kink on and we will likely dig whatever awesome thing it is that you’re planning! We NEVER want to kink-shame people, we just want to make sure we have the right signage and staff (including Operations, Medical and Emotional Care and Support -MECS-, etc) on hand to answer any attendee questions and make sure everyone has a lovely, kinky time at your class!
    • Handouts must follow NELA’s vending/advertising/sponsorship rules (see rule 2); if you have any questions please contact us as soon as you are able.
    • NELA reserves the right, and will enforce this right, to review handouts by every presenter before events.
    • Every Presenter is expected to meet the stated deadline for handouts. An official, recognized relationship with NELA as a presenter (or vendor) is not to be understood as an official, recognized agreement for free advertisement at a NELA event.
    • Handouts that do not adhere to these rules will be removed and a conversation will be had with the Presenter, the Department Head(s), and the Presenter Advocate/Neutral.
  4. Presenters are not permitted to present while having used alcohol or drugs, excepting prescribed medication; they may also not knowingly demo on anyone who has used alcohol or drugs, excepting prescribed medication.
  5. Presenters are required to provide their full legal information including names, mailing addresses, birthdates, and phone numbers in order to attend the Flea. NELA, including the Programming Team, does not share personal/legal information without explicit consent.
    • Presenters will be required to show a government-issued identification card at registration.
    • The Programming Team does not share personal/legal information between NELA events without explicit written consent from the Presenter.
    • Unless otherwise specified, all Presenters will receive compensation (if any) via postal mail within 1 month after the Flea.
    • Presenters are required to purchase their own travel and submit a receipt to programming@nelaonline.org
      • Flight reimbursement may occur monthly between September 2019 and January 2020 by following the above procedure.
      • Travel reimbursement will occur up to, but not over, the total allotted to each presenter within the above table. (Example: if your travel allotment is $300, you will be reimbursed up to $300 for travel. If your costs are under, you’ll be reimbursed your full cost.)
    • Presenters that do not provide this information by January 15, 2020, will be removed from the program and any contract(s) will become null and void.
  6. Discriminatory or bigoted language and/or behavior (racist, sexist/cis-sexist, ableist, ageist, etc.) are not acceptable as part of presentations or presenter speech or handouts at the Flea. For more information on these terms, please contact chair@nelaonline.org 
  7. The general event rules and dress code can be found here: https://fetishflea.com/about/rules/
    • Presenters must follow all rules and dress code while in attendance at the Flea, not just while you’re presenting.
    • Any infraction in FFF #54 rules will result in a conversation with the Presenter, the Department Head(s), and the Presenter Advocate/Neutral. Additional infractions in language and/or behavior may result in removal from the event without refund.
  8. Presenters must be registered at Programming Headquarters (PHQ) at least 5 hours prior to the start of their first class. .
    • Registration entails receiving presenter packets, badges, confirming your contract, and others at PHQ. .
    • Presenters who are teaching on Friday, must be registered at least 1 hour prior to their first class
    • All known exceptions must be approved by Echo or Lady Shana by January 15, 2020,.
    • In the case of emergency or unknown travel delays, please text/call both your Presenter Liaison and Lady Shana.
    • The Programming Team works very hard to make sure there are minimal delays for our attendees and utilizes on-call staff members/waitlist presenters to fill in scheduled classes when they cannot happen. The Programming Team thus needs an appropriate amount of time to determine these changes to the schedule.
    • If you are not registered, and you have not cleared a delayed arrival time/spoken with your Presenter Liaison and Lady Shana, your class(es) is/are subject to cancellation. You will be notified of any cancellation via email and phone. In the case of any cancelled classes by your fault, you may be required to pay for additional hotel nights as referenced above.
  9. Presenters are required to abide by Rhode Island state law. Rhode Island state law includes but is not limited to prohibition of the following:
    • Raffles or any form of gambling
    • Body modification without a Rhode Island State License (no needles or medical staples)
    • Stun guns, sap gloves, billy clubs, ‘kung fu’ weapons, etc.
    • Open flame/fire/candles inside any of the hotel spaces
    • If you have any questions about what is or is not allowed, please reach out to your Presenter Liaison
  10. Any food or drink during your class must be approved and arranged via email with your Liaison by January 15, 2020. This allows us to maintain a positive working relationship and not violate the terms of our contract with the Crowne Plaza.
    • We’re likely to say yes! Just let us know!
  11. Presenters are expected to represent only themselves and/or their company and are thus not representatives of NELA.
    • In this capacity, presenters are NOT allowed to take incident reports from anyone at the Flea.

Additional Regulations and Expectations

Regulations for Presenters are less strict than the presenter rules, though we ask that you follow them to the best of your abilities in order to make the Flea enjoyable for all.

  • Presenters are expected to teach and behave professionally.
  • Presenters should be comfortable teaching and answering questions at a beginner/advanced-beginner/survey level.
  • Presentations should be practicing Risk-Aware, Consensual Kink (RACK).
  • A brief negotiation should be part of class demos/scenes, no exceptions! We model good behavior and boundaries for attendees!
  • Presenters are responsible for the well-being of their Demo Assistants.
    • To this end, they should ensure that they negotiate fully with Demo Assistants, practice informed consent and respect boundaries, communicate well with Demo Assistants, utilize safe words/signs/actions, and provide or arrange for aftercare as needed. Demos in class settings are inherently different than scenes; however, it is important that Presenters model a high standard of consent, care, respect, and physical/mental safety.
  • Presenters are expected to respect Flea staff and volunteers.
  • Presenters are expected to uphold consent to a higher standard than the average attendee. Presenters are expected to follow NELA’s Consent Violation policy.
    • Presenters are expected to not assume another person’s sexual or gender identity, sexual orientation, and/or kink position or identity based on appearance, etc.
  • Presenters are expected to let Programming and/or the NELA Board of Directors know if there is a non-emergent problem in their class/lounge/social/event/etc. (ie: consent accident, a physical accident, a disruptive attendee, or anything that seems important in the moment).

Addendum:

While NELA strives for as much transparency as humanly possible, please know that we cannot see the future. Rules and regulations are subject to change. We promise we will always inform you in writing of any changes as soon as we know about them.

NELA actively strives for diversity among our presenters and we as a Programming Team are always looking for ways to increase or diversify our Presenters and to make our event more accessible and comfortable for people of all identities and backgrounds. We thank you for upholding these standards.

Please sign below indicating that you have read, understand, and agree to this contract including your accepted programming, compensation, as well as the rules, regulations, and addendum.

Print Name____________________________________________________
Signature__________________________________ Date__________________


HELPFUL INFORMATION FOR PRESENTERS

Presenter Liaisons:

  • You will be assigned a Liaison for Winter Flea FFF #54. This person will be your primary contact in confirming your availability, class equipment and supply needs, etc. Your Liaison will be in contact with you approximately once a month starting in October and ending at your arrival at the Flea. Please respond promptly to any messages from your Liaison, and let your Liaison know if you have any questions or concerns during the process leading up to the Flea.

Presenter Advocates and Neutrals:

  • New this year: We have two new positions specifically designed to assist presenters during the event.
    • Presenter Advocate: This is your go-to person for any of your immediate needs at the Flea.
      • Advocates are available 24/7 starting on Friday at 4pm until Sunday at 5pm; they are a volunteer part of Programming Staff (not NELA Board Members).
      • Advocates are available for both programming and non-programming related needs; their duty is to represent you by helping to mediate and troubleshoot, and by providing additional background of your previous interactions and agreements with the Programming Department.
    • Presenter Neutral: This is a presenter from the current Flea who acts as a neutral third party in the case that something related to your involvement with programming requires conversation with Department Head(s) and/or the NELA Board of Directors.
      • Presenters needing their Neutral will be allowed to give specifications about which Presenter Neutral they would like to use (ie: someone of a  similar age or gender). These specifications will be followed to the best of the ability of Department Head(s) and NELA Board based on availability of Presenter Neutrals.
      • Presenter Neutrals are not available for non-presenter-related issues and are specifically available in the case of needing to speak with someone in a private room.

Your Programming Team:

  • Echo (they/them): Co-Programming Department Head and Director of Programming and Education
  • Lady Shana (she/her): Co-Programming Department Head
  • Cameron Quintain (he/him): Liaison and Edits Captain
  • Grant (he/him): Logistics Captain
  • PandaPet (she/her): Advanced Classes Captain
  • Synuates (he/him): Programming Volunteers Captain
  • Tesla Harclay (they/them): Events Captain, Presenter Liaison, and Edits Team Member
  • WyckedHeart (she/her): Lounges and Socials Captain and Photo Lounge Curator
  • Fox (he/him): Presenter Liaison
  • Lux (xe/xem): Events Liaison
  • Statik (he/him): Presenter Liaison
  • Storm (he/him): Accessibility Liaison and Edits Team Member
  • Wy (she/her): Programming Floater, Programming Volunteer Assistant, and Edits Team Member
  • Yoshi (he/him): Presenter Liaison and Advanced Classes Team Member

Contact Information:

  • If you have any questions, comments, or concerns about anything, please email fff_programming@nelaonline.org Feel free to address your email to the person you are trying to reach as this email address goes to the entire Programming Staff Team.
  • If you have any questions, comments, or concerns, or if you would like to be a Presenter Neutral for FFF#54, please reach out to programming@nelaonline.org
  • Additionally, our editing team will contact you to confirm your class description(s) and bio from edits@nelaonline.org
  • Any financial or hotel questions go directly to Echo at Programming@nelaonline.org