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Meeting Minutes Updates

FFF #54 Planning Meeting Agenda 9/25 7:15 PM

Location: NonProfit Center, 89 South Street, Boston, MA 02111

Conference Call: 857-226-4343
Computer: UberConference

Agenda

7:15-7:20PM   Introductions

7:20-8:20PM   FFF54 Department Status, Goals & Timelines

  • IT Department
    • Portal for Volunteer Sign up
    • Vendor Sign-Up
    • ID Scanners
  • Volunteers
    • Schedule status
  • Vending
  • Programming
    • Status update
  • Operations
  • MECS
  • Accessibility
    • ASL
    • Hotel rooms
  • Hotels
    • Staff Room Blocks
    • Public Room Release
  • Contracts
    • COIL
    • Pendragon
  • Advertising
  • Marketing/PR/Social Media
  • Program Book

8:20-8:35PM   Other FFF54 Business/Open

  • What’s New
    • Room Deposits for Crowne & HIE Reservations
    • Cost of Admission Format
  • Other/Open

8:35-8:40PM   Break

8:40-9:30PM   Executive Session

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Meeting Minutes Updates

FFF #54 Planning Meeting Agenda – August 28, 2019

Location: Video Conference Room, NonProfit Center, 89 South Street, Boston, MA 02111
Be in the building prior to 7:00 PM when the doors auto lock!
Conference Call: 857-226-4343
ComputerUber Conference

All participants should be prepared to introduce themselves with the following:

  1. Preferred name
  2. Personal pronouns (Optional)
  3. Your role or interest in FFF #54

Agenda

6:45-6:50PM   Introductions

6:50-7:00PM   FFF54 Planning Meeting Schedule – Finalized

7:00-8:15PM   FFF54 Department Status, Goals & Timelines

  • IT Department
    • Portal for Volunteer Sign up
    • Vendor Sign-Up
  • Volunteers
    • Schedule status
  • Vending
    • Timetable
  • Programming
    • Status
  • Operations
  • MECS
  • Accessibility
    • ASL
  • Hotels
    • Staff Room Blocks
    • Public Room Release
  • Contracts
    • Registration
      • COIL
      • Venmo
    • Pendragon
  • Advertising
  • Marketing/PR/Social Media
  • Program Book

8:15-8:30PM   Other FFF54 Business/Open

  • What’s New
    • Room Deposits
    • Cost of Admission Format
  • ID Scanners
  • Other/Open

8:30-8:35PM   Break

8:35-9:30PM   Executive Session

Categories
Meeting Minutes Updates

FFF #54 Planning Meeting Agenda – August 7, 2019

Location: Video Conference Room, NonProfit Center, 89 South Street, Boston, MA 02111
Be in the building prior to 7:00 PM when the doors auto lock!
Conference Call: 857-226-4343
ComputerUber Conference

All participants should be prepared to introduce themselves with the following:

  1. Preferred name
  2. Personal pronouns
  3. (Optional) Your role or interest in FFF #54

Agenda

7:00-7:05PM   Introductions

7:05-7:20PM   Summer Flea (FFF53) Recap

  • Hotel Post-Con Meeting
  • Other/Open FFF53 Business

7:20-7:25PM   FFF54 Planning Meeting Schedule

7:25-7:45PM   FFF54 Leadership

  • Team Leads & Coordinators
    • Volunteers
    • Vending
    • Programming
    • Operations
    • Medical & Emotional Care Support (MECS)
    • Accessibility
    • Hotel Liaison
    • Contracts Liaison
    • Advertising
    • Marketing/PR/Social Media
    • Program Book

7:45-8:15PM   Department Status, Goals & Timelines

  • Volunteers
    • Portal for Sign up
    • Schedule
  • Vending
  • Programming
    • Status
  • Operations
  • MECS
  • Accessibility
  • Hotels
    • Staff Room Blocks
    • Public Room Release
  • Contracts
    • COIL
    • Pendragon
    • Valet Parking
    • Police Detail
    • Other?
  • Advertising
  • Marketing/PR/Social Media
  • Program Book

8:15-8:30PM   Other FFF54 Business/Open

  • What’s New
    • Room Deposits
    • Cost of Admission Format
  • ID Scanners
  • Other/Open

8:30-8:35PM   Break

8:35-9:30PM   Executive Session

Categories
Meeting Minutes Updates

FFF #53 – 6/5 Planning Mtg

Community Room, NonProfit Center
857-226-4343 (No PIN)
https://www.uberconference.com/nelaonline

June 5, 2019 7:00 PM

7:00 PM           Introductions

7:10 PM           Department Status Updates and Discussion

  • Co-Con Chairs
  • Vending Coordinator
  • Volunteer Coordinator
  • Programming Department
    • Demos and Lounge Hosts
    • First Aid Team (in discussions)
    • Accessibility
  • Advertising (external and internal)
  • Social Media
  • Program Book

8:00 PM           Operations Team

  • Summary and purpose
  • Department requests
  • Communication and escalation
  • Roles and boundaries
  • Questions/Concerns

8:45 PM           Open Discussion

  • Q&A/Concerns

9:00 PM           Executive Session

Categories
Meeting Minutes Updates

FFF #53 – 4/24 Planning Meeting Info

When: April 24, 2019 6:30 PM
Where: Video Conference Room | NonProfit Center | 89 South Street | Boston, MA 02111
Join remotely: Computer (https://www.uberconference.com/nelaonline) or phone (857-226-4343)

Conference Call Etiquette
1. Anyone dialing in will be asked to introduce themselves and their preferred pronouns.
2. When not speaking, please put your device on mute to minimize background noise/distractions.
3. All callers should listen respectfully when others are speaking
4. Everyone is expected to follow these and general meeting etiquette.

Agenda

6:30 PM           Introductions

6:40 PM           Department Status Updates and Discussion

  • Co-Con Chairs
  • Vending Coordinator
  • Volunteer Coordinator
  • Operations Coordinator
  • Programming Department
    • Programming Lead
    • Demos and Lounge Hosts
    • First Aid Team (in discussions)
  • Advertising (external and internal)
  • Social Media
  • Website Content
  • Accessibility
  • Registration
  • Program Booklet
  • Other: _____________________ ?

8:00 PM           Open Discussion

  • Q&A/Concerns

8:30 PM           Executive Session (if necessary)